4th Annual Holidays with the Belles | Attendee Info

Feb 10, 2018 | 12:00-5:00 PM
Hilton Anatole | Dallas, TX
Hosted by Southern Belle Book Blog & Leighton Riley

Hilton Anatole
2201 N Stemmons Fwy
Dallas, TX 75207

– $10.00/day if staying overnight at the Hilton Anatole (Discount applied to reservation)
– $20.00/day for single day
Valet parking: $29.00

Event schedule:
Line begins: 10:00 AM (Suggested)
Event begins: 12:00 PM
Event ends: 5:00 PM

What time does it start?
The event will run from 12:00-5:00 PM. There are no additional ticket types which allow for early entry.

What is the name of the event space and how do we get to it?
The event will be held in the Imperial Ballroom at the Hilton Anatole. The Imperial Ballroom will be found on the third floor on the Atrium side of the hotel. Please note that this is in a new location within the Anatole and on the opposite side of the venue from last year’s Trinity Ballroom.

What time should we get there?
We like to suggest that the line begins forming 2 hours prior to your time slot. Truth be told, we’re fangirls. We get it. We attend events, and we’re 200% guilty of getting in line way before the host suggests it. We’ll leave that decision entirely up to you but if you could hold off until around 10:00 AM, we would positively love that. Once you’ve arrived, please check-in at the registration table, then join the line.

I bought my ticket after the event was sold out and it doesn’t have my name shown. What do I do?
As long as you have the physical ticket either in print or on your phone, it’s okay if your name doesn’t match the original ticket. If you do not have a ticket visible, we will require a photo ID.

Will tickets be available at the door?
No, unfortunately tickets will not be available for purchase at the door.

I had previously pre-ordered a tote bag. Where do I pick up the totes I bought?
Next to check-in, you’ll also find a tote bag table. Here, you’ll be able to provide your name and they’ll gladly hand out the pre-ordered tote bags. A very limited amount of totes will be available for purchase at the tote table for $15.00 each.

Will the amount of books we bring be limited?
With the amount of attendees we’re expecting, we do feel it’s best to limit the ticketed authors to 10 books each. If you have over 10 books for non-ticketed authors, you’re good to go. That’s not to say an author can’t be ticketed at a later time, at which point the 10 book limit would begin. If you have over 10 books for a line that is being ticketed, we’ll ask that you please receive two ticket numbers. The second number will be a number from the next page of bracelets given out and should mean that you’re in the next batch of 10-15 numbers called. If you are picking up over 10 pre-orders by an author, you will not need to return to the end of the line. One pre-order pick up per author table is fine by us.

Are there any other events planned such as an after party?
Once the signing has ended at 5:00 PM, there will not be an official after party or other type of organized event.

Are food/beverages allowed in the room?
No food/beverages (water is totally fine) will be allowed within the signing room, so make sure your tummy is happy before entering.

Will there be an on-site bookseller? If so, what books will they have for sale?
Unfortunately we will not have an on-site bookseller this year. Please plan to purchase either beforehand via Amazon or your preferred outlet, by pre-order, or on-site the day of. Please note that many authors will have limited quantities, so it’s usually less risky to pre-purchase any books that you may have your heart set on.

Where can I stay up to date on new info and updates regarding the event?
You’ll find updates and any remaining pre-orders in the attendee group here.

From Dallas/Fort Worth International Airport – Take south airport exit (Hwy 183 East); merge with I-35E South. Go about 4 miles, then exit Market Center Blvd. Hotel is on the right hand side.

Distance from hotel: 14 miles
Drive time: 20 min

From Dallas Love Field – Exit airport and turn right onto Mockingbird; make a left to get onto 35E South; exit Market Center Blvd. Hotel is on the right side.

Distance from hotel: 6 miles
Drive time: 10 minutes

At our past events, we’ve used a ticketing method that helps the movement in the room plus it makes sure that each reader is using the time during the event wisely. We don’t want a reader to come and stand in 1 line for 2 hours. So we do our best to resolve that issue by ticketing the lines that may have more than 10-15 readers consistently throughout the event. By ticketing, it gives the reader a placeholder of a sort so that they can wander the room and visit other authors while waiting for their number to be called. Not all authors will be ticketed. In fact, most will not however we’re always ready to ticket if needed.

When entering the event space, the first 10-15 readers at a ticketed table will be allowed to stay put. Beyond those 15, you’ll find a volunteer placed at the end of that specific line with color coded and numbered bracelets. For example, red might be March, baby blue could be Torre, etc. The bracelets will also show what number you are in that line, so it will read as “March 12” or “Torre 46”, etc. If you do not see a volunteer handing out bracelets for that line, there is no ticketing in place for that author currently and anyone can walk up.

As you approach, the volunteer will hand you a bracelet. You don’t have to necessarily put it on but pretty please don’t lose it since that is your placeholder for that author. If you lose it, you’ll have to get another and that’s no fun. ?

Once the initial 10-15 readers have reduced to approx. 5, the volunteer will notify an event host or Lead Volunteer, who will then announce the next 10-15 numbers up. When those 15 reduce to 5, we’ll call up another 15. From that point, it’s rinse and repeat for the remainder of the event. If you’re in another line when your number is called, don’t stress. Your number is valid from any point up to the highest number. Ideally if the lines are flowing correctly, the numbers called should be pretty close to accurate. For example though, let’s say you’ve got a bracelet of Steiner 24. You get busy sorting books or talking to buddies and you don’t realize that Kandi Steiner’s line is up to 40-50. You’re 100% okay to get in line, as most numbers will have already been through. When you get to the line, the volunteer will check your number and voila! Good to go.

Once you have your bracelet, feel free to go wander the room. Throughout the event, a few different routes can be taken to find out which number each ticketed line is currently at. The easiest method will be via monitors we’ll have setup in the room. Think of the screens you find at an airport with the arriving/departing flights. Ours will look similar but much larger font so that you can see it from a ways away. We’ll have a volunteer assigned to update the screens every time a line changes. We’ve used this method in Dallas as well as last October at the Big Apple Author Event. It seemed to work fabulously, so I’m crossing my fingers it works as well this go around. We’ll also have an announcer who will mention new line numbers, etc. along the way. You can also always go back to a line and ask the assigned volunteer what number they’re at. They’ll have that info handy and easily accessible for you.

A ticketed author will have a limit of 10 books per number. If you have…say 30 books for K.A. Linde to sign, you’ll need 3 bracelets. The bracelets will be handed out in breaks of 10, so you would receive #14, 24, and 34. This will allow the line to continue flowing as normally and easily as possible. Also, any pre-orders are not counted in that limit since you will pick those up directly from the author. If you arrive at a table that is not ticketed, there’s no book limit on that table at the current moment. Which leads me to one more bit of info…

If an author you’re really excited to meet ends up being one of those ticketed authors, we would suggest entering the event space and going directly to their table in order to get the lowest possible bracelet number you can. That way you don’t have to worry or stress about it for the remainder of the event. Some authors that are ticketed from the beginning may not need line control throughout the event. If they catch up with the numbers that had been handed out and stay caught up for a number of minutes, we’ll open their table as a free for all like the other authors. If we find their line begins to grow, we’ll make the choice to add ticketing to their line once more. If an author that was not ticketed in the beginning has a consistently longer line and we feel it’s in the best interest of the readers to start ticketing, we’ll absolutely do that. The biggest point of all of this crazy wordiness is that we want you guys to enjoy your time. We want you to walk away with a smile on your face because you met your favorite authors. Not 1-2. Not 5-10. We want you to meet as many as possible in the timeframe allowed, and we’ll do what we need to do to make it flow seamlessly for you.

So in summary, you’ll walk up, receive a bracelet, then go out and meet authors while waiting for your number to be called. It sounds confusing when reading about the process but when you’re standing in the event space, it will make complete sense. Our goal is for every person to walk away having met every single author they wanted to, and we’ll do everything we can to make sure that happens.

Which authors will be ticketed?

We do want to stress that all of the authors listed below may not need to be ticketed for the entire time slot, while others may pop up along the way. We fly by the seat of our pants on event day to control lines. If we’ve seen that specific lines that weren’t ticketed from the get go need that extra attention, we’ll do it in a heartbeat. On the flip side, a ticketed author who catches up with their previously distributed numbers may not need to be ticketed for a while. It’s very much a situation where we judge it based on that moment. We do want you to know that the process is in place to help the attendees see more faces, get more books signed, and make more memories within the event time. It’ll all make sense once you’re there, promise.

So! Authors who will be ticketed as of the beginning of the event will be:

Adriana Locke
Alessandra Torre
BB Easton
Chelle Bliss
K.A. Linde
Kandi Steiner
Kennedy Fox
Meghan March
Meghan Quinn
Meredith Wild
Molly McAdams
Natasha Madison

*Subject to change. Printed copies will be available at registration on signing day.


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